TEST SBAccounts Payable Clerk - Finance
Company: Moraine Valley Community College
Location: Palos Hills
Posted on: April 2, 2026
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Job Description:
Duties Summary Under the direction of the Accounts Payable
Manager, performs a variety of routine standardized procedures
relating to the Accounts Payable function. The Accounts Payable
Clerk is dedicated to the learning college concepts by developing
programs and facilitating activities that promote student success
and lifelong learning. ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned. 1. Maintain
control over accounts payable by auditing invoices for all
departments of the college. Check invoices for proper authorization
and institutional budget and object codes. 2. Open and process all
incoming Accounts Payable mail. 3. Verify requests for payment of
invoices, including receipt of material and supplies against
purchase orders; verify extension of invoices and charge correct
institutional budget codes. 4. Handle all correspondence with
vendors, respond to inquiries, and resolve problems that arise
among college employees pertaining to account payable items. 5.
Perform computer data entry of checks to be disbursed from approved
invoices and process said payments accurately and timely by
batches; post batches/run reports; and audit report prior to check
run to verify accuracy of data input. 6. Check and balance data
entry of payments; verify and audit monthly reports of checks to be
drawn and approved by Board for accuracy of data input. 7. Maintain
various reports, files, and documentation, including AP records for
auditors, contractual agreements/independent contractor forms,
cross reference of invoices by purchase order and vendor name,
files of posted invoices. 8. Match checks to backup documentation
and mail checks to vendors. 9. Prepare, audit, and data entry of
special checks processed on a weekly basis, such as memberships,
dues, utilities, employees, students, etc. 10. Reconcile and
maintain vendor monthly statements to keep vendor accounts current.
11. Audit monthly report of purchase orders and follow with various
college departments to keep current and maintain timeliness of
processing; maintain vendor account balance records for departments
on open purchase orders. 12. Verify, audit, and process requests
for payment of all employees related expenses (travel, meeting,
reimbursement) in accordance with the college travel policy or
other institutional guidelines; maintain spreadsheet/records of
advance funding approved and paid to individuals related to college
functions. 13. Audit and process requests related to student
reimbursements (international agencies, housing refunds, childcare,
etc.). 14. Reconcile and balance receipts and any advance money
previously issued to individuals form departments prior to
depositing at Cashier’s Office. 15. Post receipts and disbursements
within all funds. 16. Maintain working relationships with Payroll,
Human Resources, Cashier’s Office, and Financial Aid to audit,
input and process employee and student information. Qualifications
· Demonstrated knowledge of all Accounts Payable and Purchasing
procedures with good judgement and analysis. · Must possess
computer and data entry skills, including Microsoft Excel, Word and
Outlook. · Must possess knowledge of basic accounting principles. ·
Must possess good computational, communication, interpersonal, and
organizational skills. · Comply with the GLB Act requirements for
the protection and privacy of financial information. · Comply with
the PCI DSS data security standards for credit card payments and
transaction processing. · Comply with the FTC Red Flag Rule
requirements to protect against identity theft. · Ability to use a
computer and 10 key calculator · Ability to work independently and
exercise good judgement.
Keywords: Moraine Valley Community College, Buffalo Grove , TEST SBAccounts Payable Clerk - Finance, Accounting, Auditing , Palos Hills, Illinois
